1.01 Name The name of this organization shall be the Johnson County Republican Volunteers, hereinafter referred to as the "JCRV."
1.02 Membership Eligibility (a) Shall meet the requirements of the Texas Election Code regarding political party affiliation (shall have voted in the Republican Party Primary or signed an oath of affiliation or otherwise qualified). (b) Shall reside in Johnson County. (c) Reside in a city whose borders are within Johnson County. (d) Officers or committee chairs must reside in Johnson County.
1.03 Membership (a) Dues are to be paid annually in the amount of $25 to be a member in good standing. Dues are non-refundable. The dues year is March 1 thru the end of the following February. (b) New members become a member in good standing after attendance of 3 monthly membership meetings and payment of annual dues. (c) Members in good standing shall constitute the JCRV. (d) Membership ends on the last day of February unless renewed by the member by the end of February. (e) Former members whose membership has lapsed for non-payment of dues may pay the current year dues and immediately become members in good standing.
ARTICLE TWO: PURPOSE AND GOALS
The JCRV is a non-profit organization made up of volunteers who work together in support of the conservative values that are the foundation of the Republican Party. Our mission is to educate the conservative voters of Johnson County on issues, elections and candidates that directly impact Johnson County and encourage people to vote. The JCRV does not endorse any candidates in Republican Primary elections or in non-partisan elections, nor do we endorse any position on issues put before the voters. All we do is provide information so voters can make informed decisions. All members of the JCRV are strictly volunteers, including leadership. No one receives any financial or other compensation from JCRV activities.
Goals of the organization are: (a) Provide information to conservative voters about upcoming elections, candidates, election dates, and voting locations. (b) Recruit conservative volunteers for Precinct Councils and 5x20 Teams. (c) Recruit and prepare individuals to serve as election officials. (d) Recruit and prepare candidates for elected office. (e) Inspire conservative voters that haven’t traditionally voted in local elections to commit to vote in these important elections. (f) Raise funds to continue JCRV activities for the benefit of the conservative voters in Johnson County. (g) Recruit conservative-mindset youth to join in with JCRV activities to assure future growth of the organization. (h) Ensure respectable ethics among our members and leadership. (i) Contact and register new conservative voters for Johnson County. (j) Facilitate cooperation and active participation among Republicans, and others who support conservative candidates and ideals. (k) Assist surrounding counties by providing mentorship, resources, and best practices that will help them be successful.
ARTICLE THREE: MEETINGS
3.01 Regular Meetings.
Regular Meetings of the JCRV shall be held monthly unless cancelled by a majority vote of the Steering Committee. Notice of the time and place of Regular Meetings shall be communicated at least three (3) days prior to the meeting date, unless a meeting schedule calendar has been published to all JCRV members entitled to vote on matters that may properly come before a regular meeting. Regular meetings will count as statutory meetings required by law.
3.02 Special Meetings.
Special Meetings may be held at any time upon:
(a) a notification issued by the President or (b) a written call signed by JCRV members entitled to vote that is at least twenty five percent (25%) of the JCRV membership, or 25 members, whichever is less, at the time of signing the call.
The Presidential notification or membership written call must be delivered to the Secretary at least five (5) days prior to the specified meeting date. The call and the notice thereof must contain the time and place of the Special Meeting and the subject(s) to be discussed and a copy of any resolutions to be proposed. The notification shall be communicated by the Secretary at least three (3) days in advance of the Special Meeting to each member of the JCRV entitled to vote on matters contained in the notice of call, at the means of contact as it appears on the records of the JCRV membership roll.
All regular and special, meetings, shall have a quorum of JCRV members entitled to vote of at least twenty-five percent (25%) of the members, or at least 25 members, whichever is less, on the matters brought before the meeting.
(a) Only those members in good standing who are present and entitled to vote upon the matters brought before the meeting shall have the right to vote. (b) A member in good standing may submit their vote to the Secretary prior to the meeting if the member will not be able to attend the meeting. (c) A simple majority vote is required for a motion to pass. (d) The amendment of these By-Laws which shall follow procedures in Article Eight. (e) If the presiding offer at any meeting wishes to participate and vote on matters before the membership or their respective committee, the presiding officer must appoint a temporary presiding officer to conduct the meeting and then sit and participate with the membership until the motion is adjudicated. The presiding officer will resume being the presiding officer once the immediate matter is adjudicated.
3.09 Agenda items
All JCRV meetings will have agendas. Agenda items may be placed on an agenda by: (a) A presiding officer calling the meeting. (b) Two (2) members of a committee for consideration at a committee meeting. (c) Five (5) members of the JCRV membership for consideration at a membership meeting. (d) By a committee chair for consideration at either a Steering Committee or membership meeting. (e) By the Steering Committee Chair or by majority vote of the Steering Committee for a membership meeting. (f) Agendas and agenda items shall include an estimated time for discussion and decision and thus be time limited. The membership may extend time for the agenda or specific agenda item discussion and decision by majority vote. (g) Starting and ending meetings:
a. Agendas must include meeting start and end times.
b. A call to order is the 1st agenda item of any meeting. The presiding officer calls the meeting to order at the schedule time.
c. A call to adjourn is the last agenda item of any meeting. The presiding officer adjourns the meeting once all agenda items are concluded or the meeting end time has occurred. The membership through a majority vote may end the meeting early or extend the length of the meeting.
(h) New Business:
a. Every agenda must contain an item called New Business to allow members to bring forth items to the meeting for consideration.
b. New business items that are determined to be resolutions by the presiding officer, the Parliamentarian, or by majority vote of the membership shall follow the resolutions procedure outlined in these bylaws.
a. Every agenda must contain an item called announcements.
b. Announcements cannot be discussed or acted upon and may be time limited by the presiding officer.
ARTICLE FOUR: OFFICERS, APPOINTEES, AND ELECTIONS
Elected officers of the JCRV shall be President, Vice President, Secretary, and Treasurer. The President may appoint other individuals with the approval of the JCRV membership to carry out the objectives of the organization. a) To be qualified to run for elected office, the candidate shall have previously served on a JCRV committee and been a member for at least 6 months. b) Be a member in good standing of the JCRV.
The President shall be the presiding officer and official spokesperson for the Johnson County Republican Volunteers. Duties include: (a) Provide leadership for the organization and recruit people to fill key positions. (b) Lead the organization to achieve its mission, objectives, and budget. (c) Hold officers and committee members accountable for performing their duties. (d) Leverage these bylaws and Roberts Rules of Order to conduct effective meetings. (e) Participate in Steering Committee meetings and help organize membership meeting agendas. (f) Only vote in the case of a tie. (g) Maintain working relationships with all elected officials. (h) Serve as ex-officio, non-voting member of all committees.
4.03 Vice President.
The Vice President shall assist the President in the performance of his/her duties. Duties include: (a) Shall act in the place of the President when the President is not available to perform his/her duties. (b) Participate in Steering Committee meetings and help organize membership meeting agendas. (c) Arrange for speakers and presentations at JCRV meetings. (d) In the event of a vacancy in the position of the President, the Vice President shall serve as Acting President until a President is named in accordance with Article 3.08. (e) Perform duties assigned by the President.
The Secretary shall ensure the organization operates efficiently and manages the organizations record keeping. Duties include: (a) Maintain a complete and current roster of all members of the JCRV. (b) Ensure that each member receives proper notice of membership meetings. (c) Ensure that meeting minutes are taken and published. (d) Ensure that organizational records are kept. (e) Task others as needed to assist in the performances of secretarial duties. (f) Receive monthly bank statements and other official correspondence on behalf of the JCRV.
The Treasurer shall be the custodian of all funds of the organization and shall be responsible for keeping systematic records for complying with any applicable state and federal statutes about reporting contributions/receipts and expenditures. Duties include: (a) The Treasurer shall be responsible for the filing of legally required reports and forms as required. (b) The Treasurer shall collect funds and deposit in bank accounts approved by the JCRV, and pay bills, and reconcile statements monthly. (c) Make payments approved by a majority vote of the Steering Committee or the President. (d) The Treasurer will make written reports of receipts and disbursements to be presented at regular business meetings of the JCRV. (e) The Treasurer shall insure that accurate and complete financial contributor records, listing name, address, amount given, and the date of contributions are maintained.
The President may appoint members to positions as needed to accomplish organizational objectives. The JCRV membership shall be notified, in writing, of the President's appointees. The notice of intention to appoint shall contain information about the appointee and be distributed to the JCRV membership at a membership meeting at which the approval of the appointee will be requested. The appointment of appointee requires a simple majority vote of the JCRV.
4.07 Term of Office.
(a) Elected officers serve a 2-year term. (b) No officer shall serve for more than four (4) consecutive terms in the same office. (c) Appointees serve either 1- or 2-year terms as noted at the time of confirmation by the membership. If no term is indicated, then appointees serve a 1-year term by default.
4.08 Removal of Officers, Chairpersons, Appointees, or Committee members
When a JCRV officer, chairperson, or appointee fails or is unable to fulfill their duties the JCRV has the right to call for a vote of no confidence and the removal of said individual. The officer or appointee facing recall must be notified at least 3 days in advance of the membership meeting and be given the opportunity to address the membership before the recall vote is taken. If removed, the filling of the office or appointment for the remaining term shall be in accordance with these Bylaws. When a committee members fails or is unable to fulfill their duties to the committee, the committee has the right to call for a vote of no confidence and removal of said committee member following the procedures in this section of the bylaws.
Elections shall be held at a regularly scheduled meeting in January with newly elected officers taking office in February. (a) Officers shall be elected by simple majority vote. (b) President and Treasurer are elected in even numbered years. (c) Vice-President and Secretary are elected in odd numbered years. (d) Special provision for change in bylaws:
1) President and Treasurer are elected in 2022 and shall serve 2-year terms
2) Vice President and Secretary are elected for 1 year term in 2022. In 2023, these positions shall be elected for 2-year terms and this special provision will automatically expire and drop out of these bylaws upon both officers taking office at the 2023 membership meeting.
Any officer or appointee vacancy may be filled for the remainder of the current term by a majority vote of the JCRV membership voting at any regular or special Meeting. Any committee member vacancy may be filled by appointment by the committee chairperson.
ARTICLE FIVE: COMMITTEES
5.01 Standing Committees.
The standing committees of the Johnson County Republican Volunteers shall be A. Steering Committee B. Budget and Audit Committee C. Rules Committee D. Candidate and Nominating Committee E. Data and Research Committee F. Fundraising Committee G. Facilities Committee H. Marketing and Communications Committee I. Training Committee
The JCRV President shall appoint a chairman of each committee. Each committee may develop procedures for the conduct of its business, subject to the review and amendment of the JCRV Rules Committee. The Chairperson of any committee may appoint additional members of his/her committee, as needed.
(a) Steering Committee
The Steering Committee provides organizational and strategic direction for the JCRV. The Steering Committee Chair manages the day-to-day operations of the JCRV, works closely with the President, and performs duties of the President as necessary to ensure the organization functions properly. Voting Members of the steering committee are comprised of 2 JCRV members from each Johnson County Commissioner precinct. No elected officer of the JCRV may serve as Chairman of the Steering Committee. The Steering Committee Chair votes only in case of a tie. Non-voting members of the Steering Committee include JCRV officers and committee chairs. Guests, advisors, and others may attend Steering Committee meetings but shall not have a vote nor participate in discussion unless called upon by the meeting chairperson.
Committee duties and responsibilities include: 1) Annually document and propose a strategic plan to the full membership that includes at minimum 1 year and 3-year goals. 2) Confirm a yearly budget assembled by the budget committee and propose to the full membership annually at the start of the JCRV fiscal year. 3) Give input on issues concerning the development of a project or the organization. 4) Providing insight on concerns related to the budget, marketing, communications, volunteering, etc. 5) Determine what outcomes need to be realized through a project or undertaking. Prioritize steps and goals that need to be taken and realized in a project. 6) Develop policies and procedures relevant to a project or the organization's operation. 7) Identify potential risks and monitoring or eliminate them as required. 8) Set timelines and monitor progress of organizational projects and activities. 9) The Steering Committee shall provide oversight guidance and support to other committees. If a standing committee is not functioning, the Steering Committee may assume its duties and responsibilities. 10) Arrange for bonding of money handlers. Committee chairs attend Steering Committee meetings and provide updates on their respective committee activities and provide information requested by the Steering Committee.
(b) Budget and Audit Committee.
The Budget and Audit Committee shall assist the JCRV Treasurer and Steering Committee in the development of financial plans, chart of accounts, procedures, and budgets for the JCRV. Budget preparation begins 3 months ahead of the start of the JCRV’s fiscal year. This committee annually audits organizational financials. Financial plans, budgets, and audit reports shall be submitted for approval by the JCRV membership. Annual audit reports shall be made to the JCRV membership at its February meeting or as soon thereafter as possible.
(c) Rules Committee
Proposed changes to these Bylaws will be presented to the Rules committee for input, review, and recommendation before being presented for an up or down vote to the JCRV membership. Resolutions are reviewed and edited as appropriate by the Rules Committee before consideration by the membership.
(d) Candidate and Nominating Committee.
The committee is responsible for recruiting new JCRV members, plugging in new and existing members to their areas of interest, and for recruiting members for nomination to JCRV elected office, appointments, and committee participation. Duties include confirming the qualifications and information on candidates running for any office of the JCRV. The Candidate and Nominating Committee also shall recruit candidates for precinct, county, local, and state elected offices.
(e) Data and Research Committee
The data and research committee shall manage and process JCRV data related to voter information. The committee is responsible for compiling information on upcoming elections including candidate and issue information. The committee may compile impact studies as appropriate. The committee will assist other committees, officers, and appointees with managing JCRV data.
(f) Fundraising Committee.
The Fundraising Committee is responsible for developing plans and programs designed to provide adequate funding to meet the needs of the organization. Fundraising plans and budgets proposed by the Funding Committee will be included in the budgets and plans of the Budget Committee. No activity shall bear the name or logo of JCRV without approval of the JCRV Steering Committee by simple majority vote.
(g) Facilities Committee
The Facilities Committee supports JCRV activities through management of facilities and equipment. Plans and budgets proposed by the Facilities Committee will be included in the budgets and plans of the Budget Committee.
(h) Marketing and Communications Committee
The Marketing and Communications Committee develops a communications plan for the organization and submit budget requests to the Budget and Steering Committees. Manage JCRV communications, tools, sites, and social media. Develop marketing and communications materials including advertising and press releases. Gather information on community events that the JCRV can participate in. Election information is posted on the JCRV website and included in educational and communication materials.
(i) Training Committee
The Training Committee develops materials and presents training consistent with the goals of the JCRV. Training areas may include but are not limited to new member orientation, data and map training, precinct chair and county chair training, election judge and clerk training, training on how to conduct precinct and county conventions, train candidates how to organize their campaigns, etc. Coordinates with the Marketing and Communications committee as necessary.
5.03 Special Committees.
The JCRV President may appoint special purpose committees and subcommittees as necessary to carry out the objectives of the JCRV. The start and end of the special purpose committee must be stated at the time of creation. Special purpose committees disband after 12 calendar months unless otherwise specified in the appointment.
5.04 Committee membership.
The Chairman and committee members of any committee shall be members in good standing of the JCRV.
ARTICLE SIX: FINANCIAL AND CONTRACTUAL OBLIGATIONS
6.01 Authorized Expenditures
(a) Expenditures are made according to the yearly budget approved by the JCRV Steering Committee and approved by the membership at a regular membership meeting. (b) Receipts, invoices, bills, or other acceptable documents shall be approved by the President, Vice President, or Steering Committee Chair and routed to the Treasurer for payment. (c) The Steering Committee is authorized to approve total un-budgeted expenditures up to $500 each month between membership meetings with a report to the membership at the next regular membership meeting. Reserves must exist to cover the expense at the time of the motion to approve or the motion is considered out of order and no action can be taken by the Steering Committee.
6.02 Authorized Contractual Obligations
(a) Contracts will be reviewed and approved by the Steering Committee. The membership shall be notified of approved contracts at the next regular membership meeting. (b) The President or Vice President are authorized to sign contracts approved by the Steering Committee.
6.03 Unauthorized Expenses.
(a) No person, including any JCRV Officer, or committee member, shall incur, or obligate the JCRV to pay any expense, regardless of the amount of money involved. (b) Any person who does so shall be personally liable for said expense(s). The JCRV, at its discretion, may choose to pay said expense(s) or reimburse the person who incurred said expense(s), but is in no way obligated to do so. (c) Any person, who does so shall be presumed to have resigned his or her office or position, and his or her vacant office or position shall be filled in a manner consistent with these Bylaws with a person other than the one who was presumed to have resigned. (d) Contributions shall not be made to organizations on behalf of JCRV without majority approval of a quorum of the JCRV at a properly called meeting. (e) Membership to an organization shall not be entered into on behalf of JCRV without majority approval of a quorum of the JCRV at a properly called meeting.
6.04 Unauthorized Contractual Obligations.
(a) No person, including any JCRV Officer, or JCRV member, shall obligate the JCRV to a contractual agreement, regardless of the amount of money involved, without majority approval of a quorum of the JCRV at a properly called meeting. (b) Any person who does so shall be personally liable for fulfilling the terms of said agreement and for any expense(s) incidental to said agreement. The JCRV, at its discretion, may choose to fulfill the terms of said agreement, or reimburse the person who incurred said expenses(s) incidental to said agreement, but is in no way obligated to do so. (c) Any person who does so, shall be presumed to have resigned his or her office or position, and his or her vacant office or position shall be filled in a manner consistent with these Bylaws with a person other than the one who was presumed to have resigned.
ARTICLE SEVEN: PARLIAMENTARY AUTHORITY
All meetings will use these bylaws and the most recent edition of Robert's Rules of Order, Newly Revised, to conduct meetings except where Robert’s Rules of Order are inconsistent with the provisions of these By-Laws.
The Rules Committee Chairperson acts as the Parliamentarian for the JCRV and interprets these bylaws and the application of parliamentary procedure at the request of a presiding officer or member. Appeals to the decision of the Parliamentarian may be made subsequently to the full Rules Committee, then the Steering Committee, and then to the membership at a properly called membership meeting.
Discipline of members shall be carried out according to Roberts Rules of Order
ARTICLE EIGHT: AMENDMENTS
8.01 Amendment Procedure.
(a) These Bylaws may be amended by a two-thirds (2/3) vote of the members of the JCRV at a properly called membership meeting that has met quorum requirements. (b) Members in good standing will be provided with a copy of the proposed amendment(s) that has been distributed at least ten (10) days prior to the meeting at which the amendment will be considered. (c) Any proposed changes to existing Bylaws or proposed new Bylaws must first go through the Rules Committee for vetting.
ARTICLE NINE: MOTIONS AND RESOLUTIONS
9.01 JCRV Definitions
(a) Motion: A motion relates to a matter which is put forward at a JCRV meeting where the matter is discussed and voted upon. A motion is essentially a proposal to do something. Motions are required to act on meeting agenda items. (b) Resolution: A resolution is a proposal that the JCRV in whole or in part take a specific course of action that is binding upon the organization until rescinded or replaced by a resolution on the same subject. A motion is required to pass a resolution.
9.02 Resolutions Procedure
(a) Proposed resolutions shall be submitted in writing to the Rules committee. (b) Resolutions presented to the JCRV must state at least one argument for and one against the proposed motion or resolution. (c) The resolution will be placed on the agenda at the next membership meeting.
By-Laws of the Johnson County Republican Volunteers As Adopted 2019, Updated 9/21/2021, Proposed 2/15/2022